LLAIS Constitution

 

1. The name of the Society shall be LLAIS (Llwyfan i Actorion Ifanc y Sir).

 

2. The objects of the Society are as follows:

 

a) To create opportunities for young people within the County of Carmarthenshire to develop theatre-related skills in acting, dancing, singing, technical skills of staging, lighting, producing etc

b) To encourage dialogue and collaboration between the Youth Theatre Companies of Carmarthenshire.

c)To encourage the development of new artistic work.

 

3. Management

 

a) The management of the Society shall be vested in the Steering Committee of LLAIS.

b) The Officers of the Society shall be the Chairperson, Vice - Chairperson, Secretary and Treasurer.

c) The Officers of the Committee will normally be elected annually at Annual General Meeting.

d) The Steering Committee may include unlimited representatives from each Company, but are limited to one vote per Company.

e) Three company representatives shall form a quorum.

f ) The Chairperson has a vote and a casting vote when necessary.

g) The Steering Committee may co-opt specialist members from time to time but they will not have a vote.

 

4. Finance

 

a) The funds of the Society shall be applied solely to the stated objects of the Society.

b) Members of the Steering Committee may receive payment directly or indirectly for services to LLAIS or for other legitimate expenses provided that quorum agreement has been approved in advance.

c) In the event of the dissolution of LLAIS, the property of LLAIS will be realised and after the satisfaction of all its debts and liabilities, such property shall be paid to, or distributed among, the current member Companies.

d) The Treasurer shall keep proper books of account showing all sums received and paid and shall have the authority to give receipts for monies paid to the Society. Cheques on all LLAIS accounts shall be signed by any two of the following, namely Chairperson, Secretary and Treasurer but no extra monies shall be expended over and above the agreed budget without the prior sanction of the Steering Committee.

 

5. Annual General Meeting.

 

a) The Annual General Meeting shall be held annually at a time which is convenient to Officers of the Society, and the only business to be transacted shall be the confirmation of the minutes secretary's report, treasurer's report (including annual statement of account), election of Officers and any other business proper to an Annual General Meeting.

b) A minimum of fourteen days notice in writing shall be sent to each member prior to an AGM.

c) The quorum for the AGM shall be three companies.

d) The annual statement of accounts shall be sent out at least seven days in advance of the meeting.

 

6. Extraordinary General Meeting.

 

a) An Extraordinary General Meeting may be called at the discretion of the Steering Committee, or on requisition in writing to the Secretary of lais, stating the purpose of such a meeting.

b) At least seven days notice of the meeting, specifying the business, shall be given in writing by the Secretary to each Company.

c) No other business shall be transacted at such meetings.

 

7. Steering Committee Meetings.

 

a) The Steering Committee shall meet at least quarterly.

b) Any matter or question which is not provided for in these rules shall be dealt with by the Steering Committee whose decision shall be final.

 

8. Membership.

 

 

a) Membership of LLAIS is open to any community Youth Theatre Company in Carmarthenshire, provided they sign up to the objects of the Society.

 

9. General.

 

a) This constitution may not be altered except at an EGM of which every member shall receive notice in writing, setting out full details of the proposed alterations.

b) Each member will receive a copy of the constitution on joining the Society.